The following information gives you an overview of the processing of your personal data when you visit the website rdinterlogue.com.

 

Personal data are all data that can be individually assigned to you or with which you can be personally identified.

 

Processing is any operation or set of operations, carried out with or without the aid of automated procedures, relating to personal data such as collection, recording, organisation, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or any other form of making available, alignment or combination, restriction, deletion or destruction.

 

In the following we will inform you who is responsible for data processing and whom you can contact if you have any questions. Furthermore, we inform you about which data we collect from you and how we use it. In addition, we will inform you about your rights under the applicable data protection law.

 

1　Who is responsible for data processing?

 

Dr Roman Ditzer is responsible for processing your personal data when you visit the website rdinterlogue.com. The contact details are

 

RD interlogue

Dr Roman Ditzer

St. Annenufer 5, c/o EQS Group

20457 Hamburg

 

Email:    ditzer@interlogue.de

 

2　Which data do we process when you visit our website?

 

2.1   Collection of general data and protocols when visiting the website

 

When you visit our website, the provider of the site automatically collects and stores information in so-called server log files. The data is automatically transmitted to us by your browser. These are:

               
  • visited website
  • date and time of access
  • source/reference, from which page you came to our site
  • browser type and browser version used
  • operating system in use
  • IP address
  • number of visits

The data is not cross-referenced with other data sources.

 

Purpose of data collection / legal basis:

Server logs serve us to deliver the contents of our website correctly, to ensure the functionality of the website, to optimise the contents of our website and to ensure the security of our information technology systems. In these purposes lies our legitimate interest in data processing within the meaning of the legal basis of Art. 6 (1) (f) GDPR.

 

Data storage limitation:

The anonymous data of the server log files is stored for a maximum of 31 days and then deleted. If data must be retained for reasons of evidence, e.g. to clarify cases of abuse, the data is excluded from deletion until the incident has been conclusively clarified.

 

2.2   Cookies

 

We only use technically essential cookies on our website, which are absolutely necessary for the operation of the website and the provision of the page functions (e.g. navigation or other basic functions). Cookies are small text files that are stored and saved on the hard disk of your device. Such a cookie contains a characteristic string of characters that allows us to uniquely identify the browser when you call it up again.

 

Purpose of data collection / legal basis:

The use of technically essential cookies serves the purpose of facilitating navigation and an increased degree of user-friendliness. In these purposes lies our legitimate interest in data processing within the meaning of the legal basis of Art. 6 (1) (f) GDPR.

 

Data storage limitation:

We only use so-called 'session cookies'. These are automatically deleted after your visit to our website.

 

Elimination possibilities:

You can set your browser to inform you about the placement of cookies. This makes the use of cookies transparent for you. Furthermore, you can also set your browser so that you completely exclude the setting of cookies. If the use of cookies is completely excluded, it is possible that not all functions of our website can be used to their full extent. Furthermore, cookies that have already been set can be deleted at any time via your browser or other software programs.

 

For more information about the respective browser settings, see the following links for the common desktop browsers:


Google Chrome:https://support.google.com/chrome/answer/95647
Edge:https://support.microsoft.com/de-de/help/4027947
Mozilla Firefox:https://support.mozilla.org/de/kb/
Internet Explorer:https://support.microsoft.com/de-de/help/17442/
Safari:https://support.apple.com/kb/PH17191
Opera:https://opera.com/de/help

2.3   Registration seminar tours

 

For the binding registration as well as for the organisation of our seminar trips we collect and process the following personal data by means of a registration form:

            
  • title (Mr, Ms, or Dr; optional),
  • first and last name,
  • email address,
  • company name with legal form,
  • area of activity or position within your company,
  • phone number,
  • nationality,
  • passport details,
  • date of birth,
  • flight data of arrival and departure,
  • name, email and phone number of an emergency contact person,
  • smoking preferences and restrictions as relevant to hotel room bookings,
  • relevant medical data as well as any special meal requests or other requirements for religious reasons or for reasons of physical impairments.

 

Furthermore, your IP address, your agreement to our privacy policy as well as the time of booking will be saved. Any further information is voluntary. If you transmit personal data of other persons, especially of travel participants, you have to make sure beforehand that they agree and that you are allowed to transmit the data. You should also ensure that these persons know how their personal data could be used by us.

 

The collected data is transferred to our server using SSL/TLS encryption.

 

Purpose of data collection / legal basis:

Data entered during the registration process is required for the execution of the respective seminar and travel offer and is processed for this purpose in accordance with Art. 6 (1) (b) GDPR. This also applies to processing operations which are necessary to carry out pre-contractual measures. Insofar as the processing of personal data is necessary to fulfil legal obligations to which we are subject, Art. 6 (1) (c) GDPR serves as the legal basis. If the processing is necessary to protect a legitimate interest of our company or of a third party and if these interests outweigh the interests or fundamental rights and freedoms of the data subject which require the protection of personal data, Art. 6 (1) (f) GDPR serves as the legal basis for the processing.

 

If we need to process special categories of personal data, for example health data for medical reasons, this will only be done if one or more additional conditions apply, i.e.:

     
  • If we have your express consent.
  • If it is necessary to protect your vital interests or those of another person and you are physically or legally unable to give consent.
  • If it is necessary to establish, exercise or defend legal claims.
  • If it is necessary for reasons of substantial public interest.

 

When you register for the seminar tour, we therefore obtain your additional consent to the collection and processing of the data.

 

Even without separate consent, we are entitled to send our contractual partners of seminar tours advertising for our own similar offers to the email address provided by them. The legal basis for this is our legitimate business interest in accordance with Art. 6 (1) (f) GDPR. The data will not be passed on for advertising use by third parties. You are entitled to object to RD interlogue's own promotional use at any time, without incurring any costs other than the transmission costs according to the basic rates. You will find a link to object to/revoke advertising use, for example, at the end of each email. Alternatively, you can also send a message in text form (e.g. email, fax, letter) to the contact details given below.

 

Transfer of data to third parties:

In order to implement the seminar tours, your data may be forwarded to individual service providers (bus, train, airlines, hotels, tour guides, visited companies) to the extent necessary for the purposes mentioned, taking into account the principle of data economy. If we pass on data to service providers, these service providers may use the data exclusively to fulfil their tasks. These service providers have been carefully selected and commissioned by us. They are contractually bound to our instructions, have suitable technical and organisational measures in place to protect the rights of the persons concerned and are regularly monitored by us. Your personal data may also be transferred to third parties if there is a legal obligation to disclose such data or if we need to take legal or judicial assistance.

 

In order to organise and carry out our seminar and training trips to Japan, personal data will also be transmitted to cooperation partners in Japan in accordance with the above-mentioned standards. The legal basis for the transfer of personal data to Japan is the Adequacy Decision of the European Commission dated 23 January 2019. In this decision, the European Commission determined that a level of data protection is guaranteed in Japan that is adequate in comparison to the legal framework of the European Union (EU).

 

Data storage limitation:

The data will be deleted as soon as they are no longer necessary for the purpose of the data collection.

 

The limitation periods for warranties of usually 2 years as well as, if applicable, commercial and tax law retention obligations of 6 to 10 years must be observed.

 

The storage of data for the purpose of direct advertising is carried out as long as we have no objection to the processing of your data for direct advertising.

 

2.4   Newsletter/evaluation

 

On our website you have the possibility to register for our free email newsletter from RD interlogue and/or for the email newsletter of the company Keihin Seimitsu Kogyo (KSK) represented by us.

 

In order to subscribe to the respective newsletter, it is necessary to enter your email address. Furthermore, we ask you to enter your name, title and, if applicable, your company. These details are optional. We also store the date and time of your registration as well as your IP address and the Internet Service Provider. After submitting the registration form, you will receive an email from us with a request for confirmation (double opt-in). Your registration only becomes effective when you confirm your registration by clicking/activating the link in this email.

 

Amazon SES

To send our newsletter we use the Amazon Simple Email Service (Amazon SES). The provider is Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, L-1855 Luxembourg. For the purpose of sending the newsletter, the users' email addresses are stored on the servers of AWS in Germany and are only processed for the purpose of spam and virus detection. Furthermore, the contents of the emails are only retrieved by Amazon SES in case of suspicion of fraud and abuse and to solve system problems.

 

Sending via a specialised service provider is necessary to ensure delivery of the emails to your email inbox and to protect our reputation.

 

We have concluded a contractual agreement with Amazon for the processing of data within the meaning of Art. 28 GDPR.

 

You can find further information about Amazon SES at https://aws.amazon.com/ses.

 

Sendy

Our newsletter is sent by our newsletter software 'Sendy'. Sendy is a self-hosted software which allows the sending of newsletters via Amazon SES and analyses user behaviour. For this function the sent newsletters contain web-beacons, a file which is retrieved from our server when the newsletter is opened. In the context of this retrieval, technical information on the IP address, browser, operating system as well as the time of retrieval, content of the retrieval, access status and the amount of data transferred in each case are collected.

 

If we send newsletters with the help of Sendy, we can determine whether and when a newsletter message was opened and which links were clicked on, if applicable. Sendy also enables us to divide newsletter recipients into different categories (so-called tagging). For technical reasons, this information can be assigned to the individual recipients of the newsletter. However, we do not intend to monitor individual users. If you do not wish an analysis by Sendy, you must unsubscribe from the newsletter. For this purpose we provide a corresponding link in every newsletter message. Alternatively, you can also send a message in text form (e.g. email, fax, letter) to the contact details listed below.

 

Purpose of data collection / legal basis:

As part of our RD interlogue newsletter, we will occasionally (less than ten times a year) inform you by email about our services for our own marketing and advertising purposes. KSK's newsletter occasionally (less than ten times a year) informs you about KSK services and products for marketing and promotional purposes of Keihin Seimitsu Kogyo (KSK), a company represented by RD interlogue.

 

As a matter of principle, the personal data collected within the scope of the respective newsletter service will not be passed on to third parties. Reference is made to point 3 of this privacy policy.

 

The purpose of collecting your email address is to deliver the respective newsletter. The collection of further personal data serves to address you personally and to prevent misuse of the newsletter service and the email used.

 

The information collected to analyse user behaviour is used for statistical performance measurement, the recognition of user interests in terms of content and for data maintenance of the newsletter delivery.

 

The legal basis for the processing of the data collected in the context of the newsletter registration and the evaluation/measurement of the success of the newsletter is your consent, Art. 6 (1) (a) GDPR. In addition, there is also a legitimate interest in the evaluation/measurement of the success of the newsletter for the purposes of using a user-friendly and secure newsletter dispatch system (Art. 6 (1) (f) GDPR).

 

Revocation and possibility of removal:

You can revoke your consent to the use of your email address for advertising purposes and for analysing user behaviour/measurement of success at any time with effect for the future. You will find an unsubscribe-link to revoke and thus cancel the newsletter at the end of each newsletter. Alternatively, you can also send a message in text form (e.g. email, fax, letter) to the contact details given below. By revoking your consent to the future processing of your personal data for advertising purposes as well as the future analysis of user behaviour/measurement of success expires. The separate revocation of the analysis of user behaviour/measurement of success is not possible. In this case the entire newsletter must be cancelled/revoked.

 

Data storage limitation:

The registration data will be stored for the duration of the newsletter registration. After revocation of the consent to receive the newsletter and to analyse user behaviour, the data will be deleted. Data collected in the course of the analysis of the user behaviour of the newsletter will be deleted 31 days after the newsletter has been sent.

 

2.5   Contact / Email

 

You have the possibility to contact us in different ways (e.g. telephone, contact form, email, fax or letter). If you contact us, all data relevant for the purpose of contacting us will be collected. This includes in particular your request, surname, first name, email address, address and telephone number, if applicable.

 

Purpose of data collection / legal basis:

The data provided by you within the scope of your request will be used exclusively to process your orders, answer your inquiries, provide you with offers and, if necessary, to initiate and fulfil contracts with you.

 

If necessary, your personal data may also be passed on to our suppliers and cooperation partners, insofar as this is necessary to process your request.

 

The legal basis for the described data processing is Art. 6 (1) (b) and (f) GDPR, pre-contractual measures or measures for the fulfilment of the contract as well as, if applicable, measures to safeguard legitimate interests based on our interest in answering enquiries. If you do not agree with the use of your data for processing your enquiry, you can object to the use of your data at any time with effect for the future.

 

Data storage limitation:

The data is deleted as soon as it is no longer required for the purpose of data collection. For data that are not used for the fulfilment of a contract, this is the case after final clarification of your request. Data relating to travel bookings can be deleted when they are no longer required for the fulfilment of the contract. In this case, the limitation periods for warranties of usually 2 years as well as, if applicable, commercial and tax law retention obligations of 6 to 10 years must be observed.

 

2.6   Integration of third-party content

 

Google Fonts

We use 'Google Fonts' to provide a consistent representation of fonts provided by Google. The Google Fonts are installed locally on our server. There is no connection to Google servers.

 

 

Our website contains links to external websites of third parties. The use of such links leads to leaving our website. The use of third-party websites is subject to the data protection and usage conditions applicable to these websites. We do not transfer data from us to external websites.

 

OpenStreetMap

For the visual presentation of geographical information, our website provides a link to the external map service of OpenStreetMap (OSM). The provider is the OpenStreetMap Foundation, St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. OpenStreetMap is a free project based on the Open Data Commons (ODbL) with the purpose of collecting freely usable geodata and storing it in a database for use by anyone (Open Data). Further information on data protection at OpenStreetMap can be found here:

https://wiki.osmfoundation.org/wiki/Privacy Policy

 

SlideShare

For the presentation of multimedia presentation contents our website offers a link to the external platform of SlideShare. The provider of SlideShare is Scribd Inc., 460 Bryant Street, Suite 100, San Francisco, CA 94107-2594, USA.
We have no influence on the collected data and data processing procedures, nor are we aware of the full extent of the data collection, the purposes and the storage periods. Details of how user data is being handled can be found in the SlideShare privacy policy at: https://www.slideshare.net/privacy.

 

LinkedIn

We maintain an online presence within the social network LinkedIn in order to communicate with users who are active there or to offer information about us there. Our website therefore provides an external link to the social network of LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.

 

Only when you activate the link by clicking the corresponding button is a direct connection established to our external LinkedIn profile on the server of the provider LinkedIn. If you are logged in to your respective social media account on LinkedIn at the same time, the provider can assign your visit to this website to your user account.


For the purpose and scope of data collection and further processing and use by LinkedIn Ireland and its sites, as well as your rights and settings options for protecting your privacy, please refer to the LinkedIn Ireland data protection information. You can also access the latest data protection information on this website: https://www.linkedin.com/legal/privacy-policy

 

ResearchGate

We maintain an online presence within the academic database and social network ResearchGate in order to communicate with users who are active there or to offer information about us there. Our website therefore provides an external link to ResearchGate GmbH, Chausseestraße 20, 10115 Berlin, Deutschland.

 

Only when you activate the link by clicking the corresponding button is a direct connection established to our external ResearchGate profile on the server of the provider ResearchGate. If you are logged in to your respective user account on ResearchGate at the same time, the provider can assign your visit to this website to your user account.

 

For the purpose and scope of data collection and further processing and use by ResearchGate GmbH and its sites, as well as your rights and settings options for protecting your privacy, please refer to the ResearchGate data protection information. You can also access the latest data protection information on this website: https://www.researchgate.net/privacy-policy


vimeo

We maintain an online presence on the video platform vimeo to provide our video content. Our website therefore provides external links to the video platform of Vimeo.com, Inc., 555 West 18th Street New York, New York 10011, USA.


Only when you activate the link by clicking the corresponding button is a direct connection established to our external vimeo profile on the server of the provider vimeo. If you are logged in to your respective account on vimeo at the same time, the provider can assign your visit to this website to your user account.


For the purpose and scope of data collection and further processing and use by Vimeo.com, Inc and its sites, as well as your rights and settings options for protecting your privacy, please refer to the Vimeo.com data protection information. You can also access the latest data protection information on this website:

https://vimeo.com/privacy



SharePoint

We maintain an online presence on the cloud platform SharePoint for providing and sharing the seminar documentation during the Japan seminars. To our travel participants, we therefore send an email invitation including an external link to our respective SharePoint instance. Provider of SharePoint is Microsoft Ireland Operations Limited, Attn: Data Protection Officer, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland.


Only when you activate the link by clicking the associated button, a direct connection to our external instance on the server of the provider Microsoft Ireland Operations Limited is established. If the email address with which you are registered for the Japan Seminar matches your respective user account with other Microsoft services, the provider (Microsoft) can associate your visit to this website with your user account.


For the purpose and scope of data collection and further processing and use by Microsoft Ireland Operations Limited and its sites, as well as your rights and settings options for protecting your privacy, please refer to the Microsoft Ireland Operations Limited data protection information. You can also access the latest data protection information on this website:

https://privacy.microsoft.com/en-us/privacystatement


 

 

3　Transfer of data

 

In principle we process your data ourselves. The data we collect will only be passed on if this is necessary to fulfil the contract or to provide the technical functionality of this website, or if we or third parties have a legitimate interest in passing on the data and there is no reason to assume that you have an overriding interest worthy of protection in not passing on your data, or if you have given your consent to do so.

 

Outside RD interlogue, service providers who assist us in fulfilling our tasks may have access to your data. These are service providers of the following categories:

 

               
  • Web hosting service provider for the operation of our servers:
    We host our systems on servers of Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany. The data is stored encrypted in a German data center (Nuremberg). Hetzner is certified according to DIN ISO/IEC 27001 (information security). More information about Hetzner and data protection can be found at https://www.hetzner.com/de/unternehmen/zertifizierung and at https://www.hetzner.com/rechtliches/datenschutz.
  • Development service provider for the maintenance and support of software applications
  • Cooperation partner for the implementation of seminar tours.

 

If we pass on data to service providers, they may use the data exclusively for the fulfilment of their tasks. These service providers have been carefully selected and commissioned by us. They are contractually bound to our instructions, have suitable technical and organisational measures in place to protect the rights of the persons concerned and are regularly checked by us.

 

The data processing is carried out on the basis of Art. 6 (1) (b) GDPR for the fulfilment of a contract or pre-contractual measures as well as to protect our legitimate interests on the basis of Art. 6 (1) (f) GDPR. Our aim is to provide you with the technical infrastructure to offer our products and services.

 

In addition, data may be transferred to third parties in the event that there is a legal obligation to transfer the data in accordance with Art. 6 (1) (c) GDPR.

 

A further transmission of the data does not take place or only if you have expressly agreed to the transmission.

 

4　SSL/TLS encryption

 

For security reasons and to protect the transmission of confidential content, such as registration forms and enquiries you send to us, our website uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from 'http://' to 'https://' and by the lock symbol in your browser line. If the SSL or TLS encryption is activated, the data that you transmit to us cannot be read by third parties.

 

However, we would like to point out that data transmission over the Internet (e.g. communication by email) may be subject to security gaps. A complete protection of data against access by third parties is not possible.

 

5　What are your rights?

 

5.1   Disclosure of information

 

You have the right to ask us to confirm whether personal data concerning you is being processed by us. If this is the case, you have the right of access to your personal data processed by us and to the information specified in Art. 15 GDPR.

 

5.2   Correction and rectification

 

You have the right to ask us to rectify your incorrect personal data without undue delay and, if necessary, to complete incomplete personal data.

 

5.3   Restriction of processing

 

You have the right to request that the processing of your data be restricted. Please note that the restriction of processing depends on the existence of a legitimate reason in accordance with Art. 18 GDPR, such as, for example, if the data subject has lodged an objection to processing, for the duration of the examination by the responsible person.

 

5.4   Erasure

 

You have the right to ask us to delete your personal data if one of the reasons listed in Art. 17 GDPR in detail applies, e.g. if the data is no longer required for the intended purposes for which it was collected or if the use of the data by you is revoked. This does not apply if the processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims.

 

5.5   Notification obligation

 

If you have exercised your right of rectification, restriction of processing or deletion towards us, we are obliged to inform all recipients to whom personal data concerning you have been disclosed of this rectification, restriction of processing or deletion of the data, unless this proves impossible or involves a disproportionate effort.

 

You have the right to be informed by us about these recipients.

 

5.6   Right to object

 

You have the right to object at any time to the processing of your personal data in accordance with Art. 21 GDPR, which is based on Art. 6 (1) (e) GDPR (data processing in the public interest) and Art. 6 (1) (f) GDPR (data processing based on a balancing of interests). If you lodge an objection, we will no longer process your personal data, unless we can prove compelling legitimate reasons for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

 

If your objection is directed against direct advertising, you have a general right of objection. In this case, we will no longer process your personal data for the purposes of direct advertising. This also applies to profiling in connection with direct email advertising.

 

If you would like to make use of your right of objection, you can send it to us using the contact details given above, preferably by email: ditzer@interlogue.de

 

5.7   Right to appeal

 

Without prejudice to any other administrative or extrajudicial remedy, you have the right to lodge a complaint with a data protection supervisory authority if you consider that the processing of your personal data is contrary to the basic data protection regulation. In particular, the complaint may be lodged with a supervisory authority in the EU Member State in which you are resident, in which you work or in which the alleged breach occurs.

 

5.8   Data portability

 

In accordance with Art. 20 GDPR, you have the right to receive the personal data you have provided us with in a structured, common and machine-readable format or to request that it be transferred to another responsible party.

 

5.9   Revocation of your consent to data processing

 

You can revoke your consent to the processing of your data at any time with effect for the future. This also applies to the revocation of consents that you have given us before the basic data protection regulation came into force, i.e. before 25 May 2018.

 

6　Changes to the privacy policy

 

We strive to ensure that our data protection declaration always complies with current legal requirements. In order to take this into account and to adapt the data protection declaration to a changed scope of services, we reserve the right to amend this data protection declaration in the future. The current version of the data protection declaration will then apply to your next visit.

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